Assignments in Belgium change shape more often than they end on schedule. An engineer is recalled and a colleague takes over, a project overruns by six weeks, a partner decides to come after all, or the contract with the end client is cut short. Employee rotation in corporate housing is the moment when a well-chosen contract saves days of work and a poorly chosen one forces a new search. This guide explains how each of these changes works with Globexs, and what HR teams should plan for before the first employee moves in.
The contract follows the assignment, not the person
With Globexs, a change of occupant does not end the contract: the same contract continues, and an addendum records the new tenant.
This matters more than it sounds. Without it, every rotation means a new contract, a new approval cycle, new onboarding in your procurement system, and the risk that the apartment is re-let to someone else in the gap. With it, the apartment stays assigned to the project, and only the name of the person living in it changes.
For a company, that makes the apartment behave like project equipment: it stays in place for as long as the assignment needs it, and people move through it.
How a replacement works, step by step
A replacement is an addendum to the existing contract, and the rest of the arrangement stays as it was.
Tell us who is leaving and when. The earlier we know the date, the easier the handover.
Send the details of the incoming employee. The addendum names them as the new tenant.
Sign the addendum. The property, the contract and the invoice continue unchanged.
Agree the key handover with us in advance. The house rules on keys apply to the incoming employee from the first day.
Check whether anything else changes. A replacement who drives, brings a partner or will stay past three months may need a different setup; see the sections below.
A gap of a few days between two employees does not require ending the contract. An overlap does require a second bed, so if the outgoing and incoming employees need a week together on site, plan a second apartment for that week.
Extending when the project overruns
An extension takes one email, and this applies to corporate clients as well as individuals.
Send it as soon as the new end date is known, not in the final week. The apartment may already be promised to someone else from a later date, and the earlier we hear, the more likely the same apartment stays available. This is especially true if the extension runs into September, the tightest month of the year in Belgium, when projects restart after the summer and many new teams arrive at once.
Our contracts run from one to eleven months. If an extension would take the total stay past that, raise it with us early so there is time to agree the next step.
When a partner or family joins
If a partner or family members will join the employee during the stay, tell us in advance: the price depends on the number of occupants, because energy is included in the rent.
A few other things to check at the same time:
Size. A studio that works for one engineer may not work for a couple for four months. Moving to a larger apartment is easier to arrange with notice.
Pets. Animals are possible only with the owner's consent, decided case by case, and must be mentioned before booking.
Registration. If the family will stay longer than three months, they will need to register with the commune. Our apartments can be used as a registered address when the owner agrees; send a written request to your rental agent and we obtain the owner's decision. Details: registering with the commune in Belgium.
